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A modern BPM system for the complex automation of any company's business processes with no-code tools. The product provides a controlled and managed performance of automated processes for incoming and outgoing documents, internal correspondence, employees’ requests, orders, contracts, establishing digital archive, and conducting staff and personnel documentation

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Automation of business processes and document workflow

Grow your business efficiency with the help of system automation of processes, which gives you the possibility to reduce operational costs and the time of employees for processing routine tasks. The product implementation will help you to standardize work, monitor task execution, and minimize risks of confidential data loss due to reliable document storage with 24/7 access

Opportunities that will make your work special

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Catalogue of ready-to–use processes

Use ready-to-go processes for fast automation and efficient work on document management, contracts, procurements, HR, requests, etc.

Tools for convenient everyday work

A flexible configuring for yourself and simplification of routine operations on approval, signing, monitoring, storing, etc.

End-to-End automation

Complex automation of business processes, which covers all company divisions thanks to low-code and no-code tools

Work with documents

Work with any format of electronic and scanned documents, simultaneous 24/7 work on documents with colleagues, and establishment of the digital archive.

Digital signature

A full-fledged legally significant document workflow thanks to the ability to sign documents online, from anywhere, and at any time

Employee space

Each employee has their own account with 24/7 access to documents, tasks, and company corporate resources.

External users and counterparties

Ability to interact with all your counterparties – clients, suppliers, partners, etc.

Catalogue of ready-to–use processes

Use ready-to-go processes for fast automation and efficient work on document management, contracts, procurements, HR, requests, etc.

Tools for convenient everyday work

A flexible configuring for yourself and simplification of routine operations on approval, signing, monitoring, storing, etc.

End-to-End automation

Complex automation of business processes, which covers all company divisions thanks to low-code and no-code tools

Work with documents

Work with any format of electronic and scanned documents, simultaneous 24/7 work on documents with colleagues, and establishment of the digital archive.

Digital signature

A full-fledged legally significant document workflow thanks to the ability to sign documents online, from anywhere, and at any time

Employee space

Each employee has their own account with 24/7 access to documents, tasks, and company corporate resources.

External users and counterparties

Ability to interact with all your counterparties – clients, suppliers, partners, etc.

Get our product — get all you need

  • Incoming and outgoing documents

    Processing all kinds of incoming and outgoing correspondence: preparing, registering, reviewing, operating, approving and sending the answer, executing and monitoring, barcoding support, and integration with email

  • Internal documents

    Automation of processes for internal documents approval, signing, and monitoring: employees' requests, orders and resolutions, personnel documentation, service notes, internal regulatory documents, applications for purchase, etc.

  • Meetings and minutes

    Creation, approval, and holding of conferences and meetings: agenda establishment and approval, voting, generating and signing of protocols, and also assignments creation and control of their execution

  • Contracts

    Automation of the company's contracts lifecycle starting from creation, approval, and signing to obligation control, prolongation, and storage. The product allows you to make a registry of contracts and related documents (additional agreements, specifications, acts, invoices, etc) and the company counterparties registry. In addition, it becomes possible to establish a legally significant document workflow with counterparties

  • Employee account

    Each employee will get a personal space with all aggregated tasks, assignments, and documents. An employee can set up a dashboard with important messages and information about the last activity. The personal cabinet also contains links to external resources, a directory of business processes, company structure, and colleagues' contacts

  • External users

    You will have a full-fledged interaction with your counterparties (clients, suppliers, partners) by creating public forms to fill in or by designing specific emails for quick document approval and giving information

Why does the softXspace Business?

  • Time and resources saving

    Business allows you to automate a complete range of business processes, that lead to a significant reduction in document processing time, a reduction of up to 60% in operating losses, a 30% reduction in administrative expenses, and a reduction of financial risks due to delays. The time for approval and signing of documents is reduced from 2-3 weeks to 1 hour. The softXspace platform allows you to implement the product on a completely free stack of server products (OS, DB, application server, and development tools). This will provide a low cost of system ownership and extremely low overheads

  • Reliable and safe 24/7 access

    The product provides reliable storage of documents in the cloud, avoids confidential data leaks, and provides users secure access at any convenient time. You will be able to have full access to files 24/7 and work from anywhere and at any time, including the ability to teamwork and document online editing, that assists comfortable remote employees operations and interaction simplification of employees from different divisions

  • Standardization and control

    Due to the standardization of all working procedures, you can forget about mistakes while one or another business process. Configure standard approval routes, work with typical document templates, that have passed a legal examination, and provide compliance with regulations and all approved procedures. Provide 100% resolution executions thanks to the term monitoring and on-time performance of work duties. Be assured that documents are moved through all required approval and signing stages

Connect integrations

  • softXspace platform

    With the help of the softXspace platform capabilities, you can transform your everyday routine work, automate processes and create a modern information space in a short time with minimal costs. Our Low Code tools for the personal development of business processes without programming will allow you to quickly build individual forms, cards, and many more

  • softXspace product line

    You can quickly integrate our ready-to-go products with a document workflow system, contract automation, procurement management, etc. Powerful open API (REST, SOAP, a full-fledged CMIS standard implementation) allows you a rapid integration of the product into the company information space

  • Third-party systems

    Establish a unified integrated IT infrastructure due to the ability to combine the product with third-party systems: ERP, ECM, DMS, internal portals, The ability to integrate with acounting systems and CRM (Dynamics 365, SAP, Salesforce), automated banking systems, or other systems that support integration abilities

Our clients

KERNEL

The world's leading and Ukraine’s largest producer and exporter of sunflower oil

COFCO Agri Resources Ukraine

One of the largest manufacturers, processors and traders of agricultural products

Piraeus Bank

The largest Greek bank and the company in the country

Globus Bank

Ukrainian Commercial Bank

Raiffeisen Bank

One of the leaders in the banking system of Ukraine

UKRSIBBANK

Ranks second in the TOP-20 most reliable banks in Ukraine

Naftogaz Digital Technologies

The first internal IT service center in the public sector of Ukraine

ArcelorMittal

World’s leading steel company

Niva Pereyaslavshchina

TOP-3 among pork producers in Ukraine

RISOIL S.A.

One of the largest exporters of crude oil and by-products of sunflower processing from Ukraine

ProCredit Bank

Part of the Procredit Holding AG group of companies (Germany)

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What’s new?

  • softXspace365 – Document management and process automation for your Microsoft 365

    February, 2024

    How our product, softXspace365 for Microsoft 365, will help you easily and quickly automate processes and build a digital workspace

    Read more
  • Merry Christmas and a Happy New Year 2024!

    December, 2023

    On the occasion of the bright celebration of Christmas and the approaching New Year, we sincerely want to congratulate you on these joyful holidays!

    Read more
  • Digital workspace in Microsoft 365 for the Swiss company Siloxene

    October, 2023

    The joint efforts of the soft Xpansion and Siloxene teams resulted in the successful implementation of a range of modern digital solutions that enabled the establishment of a unified digital space and increased the efficiency and performance of Siloxene's employees.

    Read more
softXspace365 – Document management and process automation for your Microsoft 365

February, 2024

How our product, softXspace365 for Microsoft 365, will help you easily and quickly automate processes and build a digital workspace

Read more
Merry Christmas and a Happy New Year 2024!

December, 2023

On the occasion of the bright celebration of Christmas and the approaching New Year, we sincerely want to congratulate you on these joyful holidays!

Read more
Digital workspace in Microsoft 365 for the Swiss company Siloxene

October, 2023

The joint efforts of the soft Xpansion and Siloxene teams resulted in the successful implementation of a range of modern digital solutions that enabled the establishment of a unified digital space and increased the efficiency and performance of Siloxene's employees.

Read more

soft Xpansion is an international company with more than 25 years of experience in the development and implementation of software products

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